When planning a wedding as unique as Jess and Beau’s, you need a team that can bring together cultural elements, logistical expertise, and a deep understanding of what it means to celebrate your love. That’s where Tapestry steps in, helping couples navigate the complexities of a nontraditional venue while ensuring the wedding reflects their personalities, heritage, and adventurous spirit. Jess and Beau—a couple deeply rooted in Seattle’s culture yet always on the move exploring the world—wanted exactly that balance for their big day. And that’s precisely what we delivered.

The Couple: Seattle Natives, World Travelers

Jess and Beau have been partners and living in Seattle for over seven years. They find balance in their busy city lives, running and biking through Seattle’s Washington Park Arboretum and spending weekends by the sea in Friday Harbor. As “quality time” people, they cherish moments with friends, family, and each other, even while living fast-paced lives. Jess’ idealism and Beau’s realism create the perfect balance in their relationship, and that harmony was key in planning their wedding—a celebration that needed to blend their love for adventure, culture, and connection. Not to mention, they are “get shit done” type of people (we love to see it) and this helped keep our planning forward moving!

Why They Chose Tapestry

Jess and Beau were seeking an experienced Seattle wedding planner who shared their values and understood the importance of cultural representation and collaboration. After being recommended by Captain Whidbey (one of our favorite venues!), they immediately connected with our approach. They loved our unfussy, collaborative style and knew that trusting Tapestry’s instincts would allow them to focus on enjoying their engagement without being consumed by the planning process. From our first conversation, it was clear that we were aligned, and it became our mission to make their September wedding one that honored their shared values, adventures, and loved ones.

The Venue Hunt: Navigating Nontraditional Spaces

When Jess and Beau began their wedding planning journey, they had their sights set on a wide range of venues—from Pacific Northwest destination spots to in-city day venues. With such diverse options, the decision felt overwhelming, and they turned to Tapestry to help break through the venue selection block. After taking time to travel internationally and visit family in Taiwan and Hong Kong, they returned with a clear vision: their venue needed to honor Jess’ heritage, invite all guests into that celebration, and provide an authentic, unforgettable experience for their international guest list.

The unconventional China Harbor stood out to them—drawn to its ability to serve a cultural meal that reflected their love for hosting dinner parties. While the venue posed its challenges, Jess and Beau were up for the task. We helped them understand the investment required to make the space work for their 200-person wedding and crafted a strategy that allowed them to embrace their unconventional choice.

We have several examples of great non-traditional wedding venues. See our blog about a private property wedding, a brunch wedding on Mount Baker, and a wedding on their very own property!

Tackling the Challenges of a Nontraditional Wedding Venue

Nontraditional venues (like restaurants, private estates, public spaces, or nonprofit ventures where weddings are not the main draw) often have unique challenges, and China Harbor was no exception. Hosting 200 guests in a public restaurant required careful planning. Our team took on the role of active budget managers, ensuring Jess and Beau stayed on track despite the unique expenses that arose. From scheduling multiple site visits to coordinating with their vendors, we worked closely to map out the space and make it wedding-ready. With the couple’s trust in our guidance, we crafted a seamless plan, adjusting the budget and timeline to ensure their vision could be realized without financial strain.

Wedding Budgeting with Flexibility and Intention

Jess and Beau were clear from the start: budgeting was a top priority. They set a financial goal but wisely built in a 20% flex range at our recommendation to account for unexpected costs that often arise at unconventional wedding spaces. This flexibility served them well as we navigated the unique challenges of their venue. Together, we crafted a plan that focused on high-priority expenses in the areas of guest experience and transforming the space, while trimming costs in lower-priority areas. By keeping an open line of communication, we ensured that every decision aligned with their values and kept the overall budget intact.

DIYing your wedding and want to get on top of budget before it gets on top of you? See our Wedding Budget Guide which will help you create your budget intentionally.

What to do When Your Wedding Venue Closes

Don’t panic. This story turns out fine. Just two weeks before Jess and Beau’s wedding, China Harbor announced that they would be permanently closing their doors the Monday following the event. While this news could have thrown a wrench into the wedding plans, we jumped into action, securing the venue’s commitment to follow through with Jess and Beau’s celebration.

Here is what Tapestry did to make sure the day could still go off as planned. We hired additional staff to man the door since we expected an increase in public interest due to China Harbor closing. Moreover, we did extra work to clean the space. We navigated the situation with calm professionalism, turning a potential crisis into a smooth, memorable event. The venue staff praised Jess and Beau’s kindness and Tapestry’s detailed planning, which made the wedding a standout finale for China Harbor.

The Wedding Day and Amazing Vendor Team: A Celebration of Culture and Connection

The day itself was nothing short of magical. From custom cocktails—the Collins and the Beaulevardier—named after the couple, to the 13-course meal prepared by China Harbor, every detail was carefully curated to reflect Jess and Beau’s personalities. During cocktail hour, a full rainbow stretched from Gasworks to downtown Seattle, visible through the venue’s windows, setting the perfect backdrop for the day’s celebrations.

The bartending team was incredible, seamlessly serving three rooms across two floors and keeping the energy flowing throughout the evening. In addition, they did multiple walk throughs with us prior to the day to make sure everything would go smoothly. The media team from Weiss captured every moment with precision, helping keep the day on schedule and the couple looking stunning. Personalized stationery created by a friend added sentimental touches to the event, from the Chinese menus to the heritage-inspired bar signs.

This is one of many reasons to listen to your planners advice on vendors. We have trusted people who we know are going to show up for you through everything.

Tapestry’s Expertise in Action

For Jess and Beau, this wedding wasn’t just a celebration of their love—it was a reflection of their culture, their community, and their adventurous spirit. At Tapestry, we pride ourselves on navigating the complexities of nontraditional venues and working with couples who lead busy lives. Our ability to balance the logistical challenges of venues like China Harbor, all while blending cultural elements and maintaining budget integrity, ensured that Jess and Beau could focus on what mattered most: being present with their loved ones.

If you’re planning a nontraditional wedding, Tapestry is here to guide you through every step.

The Vendor Team

Planner: Tapestry Event Co. // @tapestryeventco

Photo/Video: Weiss Photo & Film // @weissphotoandfilm

Hair and Makeup: Opal Artistry // @opalartistryseattle

Florist: Phosphorus Botanical // @phosphorusbotanical

Rentals: BBJ La Tavola // @bbjlatavola

CORT Party Rental

LightSmiths // @lightsmiths.seattle

Paper goods: Fresh Squeezed Design // @freshsqueezeddesign

Bartending: Lemon & Lime Bartending // @lemonandlimebartending

DJ: Integral DJs // @integraldjs

Desserts: Ohh…macarons // @ohh_macarons